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SPECIAL PROGRAM EXERCISE COORDINATOR

  • 512000
  • PHOENIX
  • DEPT OF EMERGENCY AND MILITARY AFFAIRS
  • Full-time
  • Closing at: Sep 29 2022 at 23:55 MST

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management’s mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of Administrative Services maintains the business operations of human resources, finance, purchasing/contracting, and legislative activities. Many positions posted do not require military membership.

SPECIAL PROGRAM EXERCISE COORDINATOR

DEPT OF EMERGENCY AND MILITARY AFFAIRS

Job Location:

Address:  Papago Park Military Reservation (PPMR), Phoenix, AZ

Posting Details:

Salary: $19.4691 - $27.1410 per hour (DOE) 

Grade: 20

Closing Date: September 29, 2022

Job Summary:

This position, the State Exercise Program Coordinator, interacts with all state agencies, fifteen counties and their municipalities, non-governmental organizations, federal, tribal, and private sector to design, develop, conduct, and evaluate exercises statewide. This includes all types of scenarios including Wildland Fires and Terrorism. This position is authorized to establish and coordinate policies and procedures and update the development of the exercise programs by use of internal and external databases/portals. Supervises exercise planning team members in exercise efforts.
Assigned to the State Emergency Operations Center (SEOC) Planning Section or other SEOC position as required during exercises or real-world activations. Personally, prepares for anytime (24/7) response and no-notice recalls to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Job Duties:

Responsibilities include:
• Coordinating the development of all phases of exercise programs (internal and external) in all hazard scenarios to include natural disasters to man-made (i.e., Active Shooter, Terrorism) in accordance with the Homeland Security Exercise and Evaluation Program and the Emergency Management Program Grant (EMPG) guidelines and ensures compliance with EMAP Standards.
• Coordinating the use of internal/external staff support, interns, reservists, adjunct instructors, required for meetings, training, exercises and as resources.
• Attending, developing, and delivering presentations to local, county, state, federal, national meetings, seminars, and conferences related to Emergency Management.
• Completing internal training requirements and follow emergency management grant training and exercise requirements.
• Completing preparedness related projects as assigned by the Exercise Branch Manager or Preparedness Section Branch Managers and the Assistant Director of Preparedness.
• Developing high quality, professional and error free after-action reports (AAR) and improvement plans (IP) after every exercise and real-world events.
• Tracking and updating improvement plans/corrective actions for DEMA using internal and external systems, meetings and portals.
• Supporting FEMA/Homeland Security Instructor Program, Hazardous Material Training programs and the Technology Hazards Branch Program planning activities.
• Developing and maintaining the State Integrated Preparedness Plan with annual updates or as needed.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Emergency Management programs including NIMS and ICS at all levels of government.
• Homeland Security Exercise and Evaluation Program (HSEEP) doctrine and guideline.
• FEMA Master Exercise Practitioner program principles and methods for curriculum and training design.
• Arizona National Guard and Military as a whole - Exercise design for both military and civilian EM side.

Skilled in:
• Communicate effectively, both in speaking and writing as appropriate for the needs of the audience.
• Understand written sentences and paragraphs in work related documents.
• Active listening and critical thinking, use logic and reasoning to identify solutions.
• Being flexible to change and adapt to stakeholder concerns.
• Advanced level in computer software including Microsoft Office programs and Google.
• Professional Customer Service.
• Project Management.
• Organization.
• Conflict Resolution.

Ability to:
• Manipulate documents in Microsoft Office and Google Docs (HSEEP templates) at an advanced level.
• Perform data analysis and create high-quality and error free reports.
• Public speaking.
• Problem resolution.
• Staying current on most updated technology.
• Understand general knowledge of Internal and external exercise grant requirements.
• Maintain and present in an environment that is conducive to learning.
• Apply critical thinking as it relates to problem solving.

Selective Preference(s):

Desired qualifications include any combination of experience, education and training that meets the knowledge, skills, and abilities described. Preference will be given to candidate with the following: completion of FEMA's Professional Development Series and Advanced Professional Series; completion of FEMA/EMI courses pertaining to Emergency Management exercise programs; previous professional or educational experience in the field of emergency management and military exercise programs.

Pre-Employment Requirements:

• Requires possession of and ability to retain a current, valid state issued driver's license. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete a required driver training (See Arizona Administrative Code R2-10-207.12).
• In state and out of State travel required.
• Candidates for this position will be required to submit to a criminal background investigation.

Benefits:

The State of Arizona offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.