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SR PCMT SPCT

  • 508179
  • PHOENIX
  • DEPT OF FORESTRY AND FIRE MANAGEMENT
  • Full-time

DEPARTMENT OF FORESTRY AND FIRE MANAGEMENT

Manage and reduce fire risk to protect Arizona's people, communities, and wildland areas to champion the health of Arizona's natural resources. The Department of Forestry and Fire Management provides services through strategic implementation of cooperative natural resources and fire assistance programs, development and support of statewide fire policies, and coordination of resources across all-lands and jurisdictions.

PROCUREMENT SPECIALIST SENIOR

Job Location:

Address:  

1110 W. Washington St., Suite 500
Phoenix, AZ 85007

Posting Details:

Salary: $60,354 - $75,000 annually 

Grade: 22

Closing Date:   Open Until Filled
First Review of Resumes May 24, 2022

Job Summary:

The Senior Procurement Specialist performs a range of purchasing and contracting methods to procure products and services and develops, negotiates, enters into and tracks complex or high-risk contracts or agreements. Management of the entire procurement process in the area of assigned commodities/services of a highly complex and technical nature. Evaluates the risks associated with the contract, writes specialized requirements, negotiates contract language and performs cost or price analysis. May work in cooperation with or on behalf of local and federal governmental agencies. Develops contracts for the provision of goods and services to meet Department of Forestry and Fire Management (DFFM) needs throughout the State.

Job Duties:

• Timely processing of procurement requisitions. Prepare, issue, open, evaluate and award highly complex/technical solicitations and related documents. Conduct pre-solicitation meetings with customers, pre-bid/offer conferences with the vendor community, and evaluation committee meetings. Conduct or participate in focus group meetings for statewide contracts.

• Provide timely assistance to customers in developing highly complex technical and performance specifications in areas of specialization. Recognize issues and identify actions and address them within the applicable statutes and rules.

• Effectively and efficiently administer resultant contracts in accordance with contractual provisions. Conduct post award meetings. Analyze requests, authorize and effectuate applicable contract amendments/change orders.

• Under limited supervision, conduct market research/analysis. Coordinate and analyze data to determine with customers which commodity/services will require that contracts be established.

• Review Sole Source and Emergency procurement requests for compliance; draft formal written determination for review and approval. Review protested solicitations and awards; draft response and/or Agency Report for review and approval.

• Attend and participate in professional training and meetings. Participate as an active member of the Management team providing input and feedback for team goals and objectives.

• Maintain records in accordance with rules, statutes, executive orders, and unit performance measurements.

• Drive on State business.

• Other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:


• Comprehensive knowledge of the Arizona State Procurement Code, Commodity Codes, Federal Antitrust Laws and Federal Acquisition Regulations.
• Procurement practices, processes and procedures.
• General contract writing, negotiation, and solicitation techniques
• Comprehensive knowledge of procurement and accounting software.
• Word processing, spreadsheet and database applications.

Skills in:


• Comprehensive skills in project management, negotiation, research and analysis and making sound recommendations.
• Communication and time management.
• Interpretation of laws, rules and regulations pertaining to the lawful procurement of goods and services.
• Using, understanding, and explaining contract and procurement language.
• Excellent public contact/customer service skills.
• Negotiate/arbitrate effectively.
• Various software programs including MS Word, Excel, Access; ProcureAZ.

Ability to:


• Interpret and apply agency and program rules, operating procedures and regulations governing the procurement process.
• Prepare detailed specifications and analyze multi-factor bids
• Plan, organize, coordinate and prioritize to best meet department needs.
• Make mathematical calculations rapidly and accurately.
• Negotiate.
• Problem solve.
• Maintain confidentiality of purchasing and procurement details.
• Communicate effectively verbally and in writing.

Selective Preference(s):

A Bachelor's degree in business, purchasing, procurement, contract management, or related field from an accredited program. Three years of administrative experience above Procurement Associate level; Professional Certification such as CPM, CPPB, CPPO. Proficiency in using ProcureAZ.

Pre-Employment Requirements:

A valid Arizona Driver's License. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any driver training (see Arizona Administrative Code R2-10-207.12).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Lisa Ross at lross@dffm.az.gov for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-771-1427. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.