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STATE SURPLUS LEAD EXPEDITOR

  • 501922
  • PHOENIX
  • DEPT OF ADMINISTRATION
  • Full-time

DEPT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

Surplus Lead Expeditor

DEPT OF ADMINISTRATION

Job Location:

General Services Division 

1537 W. Jackson Street 

Phoenix AZ

Posting Details:

Salary: $33,435 - $46,624 

Grade: 19

Closing Date: Open until Filled

Job Summary:

The Arizona Department of Administration is actively recruiting a Surplus Lead Expeditor for the General Services Division (GSD). This position will serve under the Surplus Administrator and will be responsible for supervising the statewide surplus property program. This department serves as the control agency for the disposal of excess State property, and provides policy, guidance and direction to State agencies in accounting for, and disposing of unwanted property. This position manages that process, to include the coordination and oversight of on-line auctions and the Federal Surplus Program; eligibility of non-profit and local government entities; scheduling and processing of incoming/outgoing inventory; office personnel supervision; ensures final reconciliation of cash, credit cards, invoices and inventory; and oversees maintaining archive records for all transactions, inventories, transfers and risk claims. Ensures policy compliance, real-time problem solving and designs and implements process improvements.

Job Duties:
  • Supervision and execution of overall facility operations, i.e. productivity, quality control, inventory, reporting, receiving, scheduling, auctions and order processing in an efficient manner. Establish detailed operational KPIs.
  • Maintain all Surplus records and ensure data retention schedules are adhered to; ensure compliance to policy and procedures; create, update and maintain standard work; design an environment for continuous improvement; problem solve; and resolve customer complaints. 
  • Design and implement timely and accurate data tracking, reporting, and contract management to meet internal and external client needs, financial, inventory, and sales reporting. 
  • Approve and monitor paperwork and reports sent to accounting (customer invoices, checks, etc); vendors reports; auctions sales totals and DOF's; Tax and DOF reports; tax collection; incoming payments, and inventory reports.
  • Plan, organize, direct, supervise and evaluate performance of assigned subordinate personnel. 
  • Federal Surplus Program: Coordinate and process requests between Federal agencies or military bases and our customers for the GSA program. Determine eligibility of non-profit and local government entities. Maintain the Federal file following GSA specifications and create reports as required. 
  • Other duties as assigned.
Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Accounting principles and practices 
  • Online and in-person auction sales, set up and processing 
  • Methods and techniques of data processing as it relates to accounting practices 
  • Generally Accepted Accounting Principles 
  • State accounting rules 
  • Automated accounting systems, such as the Arizona Financial Information System (AFIS), Human Resources Information Solutions (HRIS), and Procure AZ 
  • Federal Property transfer process 
  • Surplus Property Management System software 
  • Packing and Shipping standards

Skilled in:

  • Customer service 
  • Researching, reading, analyzing and evaluating documents and financial data and reports 
  • Accounting systems and mathematical computations. 
  • Analyzing, interpreting and communicating financial data 
  • Communication, both oral and in written, especially concerning accounting procedures, practices and methodology. 
  • Work techniques required in maintaining accounting records through automated system 
  • Time management & work organization

Ability to:

  • Maintain the security of confidential and sensitive materials 
  • Assist in-person and phone customers in a fast paced environment 
  • Preview auctions with customers 
  • Focus on details 
  • Adapt to changing priorities 
  • Respond to high priority issues in tactful manner 
  • Compile information and prepare reports 
  • Analyze and resolve complex problems
  • Exercise judgment and discretion.
  • Adapt to changing priorities
Selective Preference(s):

N/A

Pre-Employment Requirements:
  • Background and reference check, including fingerprint check 
  • Requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driving training (see Arizona Administrative Code R2-10-207.12).
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave 
  • Vacation with 10 paid holidays per year 
  • Health and dental insurance 
  • Retirement plan 
  • Life insurance and long-term disability insurance 
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS). 
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:

If you have any questions please feel free to contact Shelia Wiggins-Wayne at shelia.wiggins@azdoa.gov or 480-645-2290 for assistance.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.