ARIZONA DEPARTMENT OF ADMINISTRATION

 The Division of Business and Finance (DBF)-General Accounting Office (GAO)

This position may offer the ability for hybrid work, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

100 N. 15th Avenue, Phoenix AZ 85007

Salary: Up to $67,567.00 

Grade: 22

Open Until Filled

The Division of Business and Finance (DBF) within the Department of Administration is seeking an individual adept at handling complex accounting tasks within a statewide governmental environment. This role requires expertise in GAAP, GAAS, and GASB principles. Main duties include overseeing intricate accounting assignments, reviewing and managing payroll transactions in line with State and Federal guidelines, and ensuring accurate W2 reporting. Additionally, the candidate will manage garnishments, creditor processing, and adjustments on the Statewide payroll system. The role also entails responding to queries from various stakeholders and handling case statuses. While no supervisory responsibilities are currently anticipated, other tasks may be assigned by management. Experience with AZ360-HRM system configurations is a plus.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Gathers and compiles data and writes report summarizing financial transactions and status of accounts for a given period
• Calculate, report, and remit multi-state/local income and unemployment taxes to ensure compliance across all jurisdictions
• When asked, performs compilation of various data elements for management review
• Utilizes ODBC Access Database daily to compile daily handwrite information for analysis and review for handwrite approval
• Assists in statistical analysis of handwrites processed and reasons agencies request handwrites; this leads to better communication with Agencies regarding the handwrite process
• Reviews fiscal documents (examples: budget revisions, transfers, vouchers, encumbrances, etc.) and verifies for accuracy, timeliness, and proper preparation (correct distribution codes, sequence numbers, completeness, etc.)
• Reviews their own work with diligence to ensure accurate preparation and processing of documents in AZ360-HRM & AZ360-FIN systems
• Makes entries and revisions to agency accounts, ledgers, and financial records
• Enters data into AZ360-HRM for Direct Deposit Reversals and Warrant Cancelations
• Runs reports to notify AZ360-FIN AWR of cancelations of these payments using ODBC Access Database
• Prepares deposit form and batch header for garnishment fees bi-weekly as wells as garnishment refunds received from Creditors on a weekly basis
• Assists in reconciling the Garnishment Refund General Ledger account with Supervisor by researching deposits posted, checks deposited and vendor warrants canceled
• Compares figures, noting discrepancies and rechecks own work for errors. Assists in reconciling the Garnishment Fee GL
• Reviews legal documents for completeness before entering into AZ360-HRM
• Performs procedures to ensure compliance with garnishment orders by having appropriate correspondence notarized and mailed to Courts by prescribed deadlines
• Reviews entries of garnishments in AZ360-HRM for accuracy to ensure case numbers are correct
• Examines and verifies such fiscal transactions as billing invoices, payments, payroll or other financial documents
• Assists agencies with various payroll questions and compliance issues
• Participates in problem-solving and decision-making relating to financial matters impacting area of assignment
• Reports problems to administrator or department head
• Uses judgment and experience to handle common agency questions and issues and escalate to Supervisor when necessary
• Confers with an advises staff members of own agency or work system, applying knowledge and skills of own technical specialty
• Works cooperatively with other Central Payroll members for documenting and processing handwrites and garnishments
• Is in talks daily with co-workers regarding on-going current situations that need to be handled

Knowledge of:

• Considerable knowledge of the methods and techniques of automated payroll systems
• Reference materials such as federal regulations, Arizona Revised Statutes, applicable agency manuals, and policies and procedures
• General knowledge of methodologies and techniques for systems analysis and design, business process modeling, requirements gathering, quality assurance, and software development
• Generally Accepted Accounting Principles (GAAP); the principles, concepts, practices, methods and techniques of government accounting, internal control structures, and fiscal management
• Methods and techniques of automated accounting systems as it relates to accounting practices including a variety of software (personal computer, microcomputer, and/or mainframe) packages as they relate to accounting practices

Skills in:

• Group facilitation
• Substantial skill in work organization and accomplishment
• Significant skills in analysis, interpretation and communication of data
• Considerable skill in techniques required to maintain records through automated payroll systems
• Skill in time management
• Strong customer service skills
• Excellent interpersonal, written and oral communication skills
• Basic analytical skills to evaluate information gathered from multiple sources, consolidate details and extract to functional requirements

Ability to:

• Public speaking
• Interact positively
• Demonstrated ability to balance, prioritize and organize multiple tasks
• Demonstrated ability to work collaboratively in teams and across organizations
• Demonstrated ability to synthesize feedback and adjust plans accordingly
• Demonstrated ability to build strong relationships inside and outside the organization
• Demonstrated ability to effectively translate user requirements into business,functional and test scenarios for projects of various sizes and complexity
• Demonstrated ability to develop and write technical documentation
  

• Prefer a bachelor’s Degree and 5 years of experience in business analysis (or equivalent experience)
• PMI certification a plus
• Lean or Six-sigma certification a plus

• Bachelor's Degree in Accountancy
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program, learn more at hr.az.gov/family-leave-expansion)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Participation in ASRS Lifetime Benefit Pension Plan after 27 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer