DEPT OF REVENUE

Address:  1600 W Monroe st. Phoenix, AZ 85007

Salary: $60,000 per year 

Grade: 20

Closing Date: Until filled

Position Summary:
The Talent Analyst executes administrative duties in support of the Talent Team through the completion of essential core processes related to recruitment, preboarding, onboarding, offboarding, HR data management, file maintenance, and report generation. Furthermore, this role actively contributes to the successful conclusion of Talent projects and operational procedures and provides support to the Human Resources Team, as necessary.

This position may be available for remote work within Arizona (Every other Monday for NEO and as needed).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Service Delivery

- Works closely with the Recruiter and Class and Comp Partners to ensure alignment with all organizational movements, external and internal.
- Translates the Talent strategy through communication, training, and support across all areas of Talent with a focus on delivering value-added services   and programs support.
- Sustains positive, high-trust relationships across the organization, and seeks to ensure that each Talent transaction supports a mutually beneficial   employee/employer relationship
- Champions change by demonstrating a continuous improvement mindset and work style and provide support to employees in times of change.

Preboarding/Onboarding
- Sends preboarding documents to new hires and ensures accuracy/completeness once documents are returned
- Prepares offer letters and personnel action forms (PAFs) and routes documents through the proper signature matrix
- Adds and maintains new ADOR team member hires and contractors/temporaries on the Preboard/Onboard Tracker, and creates Prestart Personnel File
- Initiates the background clearance process and tracks progress on a daily basis on the tracker until cleared to start, or other final disposition
- Sends Preboarding New Hire Notifications, distributes new hire biography templates and pictures, sends welcome emails, and otherwise provides support to hiring managers to ensure preboarding activities are carried out
- Processing new hires' work authorization (I-9s) via E-Verify, and any remaining new hire paperwork on the first day (onsite)
- Processes new employees’ hiring in HRIS and sets up official personnel files

Offboarding
- Receives and distributes/communicates notices of separations, and updates employee information to the separation tracker
- Ensures separation notices are received, accurate, and routed correctly within the prescribed time
- Routes offboarding checklists and files in the personnel file
- Creates routes for approvals, and files separation PAFs timely
- Processing separations in HRIS and the personnel file database timely manner.

Employment Data
- Maintains personnel files, electronically ensuring:
- Proper filing techniques are followed and the files contain core forms (compliance), and are kept accurate and orderly
- All required documents are included in the terminated file
- Maintains current, correct, complete data in HRIS
- Assists employees with personal information changes via HRIS employee self-service
- Processing name changes
- Processing data changes (PAFs) in accordance with established processes, policies, and audit guidelines (new hire, position changes, pay changes,   status changes, separation, etc.)
- Administers and maintains LinkedIn Learning accounts on behalf of employees upon hiring and separating.

Agency/Department Compliance & Continuous Improvement
- Remains current on all laws, regulations, policies, and best practices related to Human Resources through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership in industry associations and attendance at meetings/events; and or participation in training and other continuing education opportunities.
- Actively contributes to team and individual effectiveness through the following: -
- Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
- Completes all required training in a timely manner.
- Participates in assigned work teams as appropriate.
- May complete periodic metrics, projects, huddle boards and reports as requested.
- Prepares for and actively participates in 1:1 coaching with supervisor
- Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations   for process improvement, and engages in continuous improvement efforts as assigned.
- Responds to internal and external audit requests to include file reviews.
- Conducts mini self-audits on a biweekly basis.

Miscellaneous
- Obtains, opens, sorts and distributes HR mail (onsite)
- Participates in weekly recruiting calls to stay in the know, as needed
- Other duties as assigned

Education & Experience
- Any combination that meets the knowledge, skills and abilities (KSAs); typical ways KSAs are obtained may include but are not limited to: a relevant degree from an accredited college or university, such as a Bachelor’s Degree (e.g., B.S.), training, coursework, and work experience relevant to the assignment.
- Minimum of two years of previous experience in human resources

Knowledge/Understanding
- Knowledge of human resources/personnel principles and practices
- Knowledge of Federal and State laws, statutes, regulations, rules, policies and procedures, such as Arizona State Personnel System Rules and department policies and procedures.

Skills
- Excellent verbal, written, and listening communication skills
- Excellent interpersonal skills and demeanor
- Strong organization and time management skills with the ability to make measurable progress on multiple tasks and projects simultaneously and work in high-pressure situations
- Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of Google Suite applications such as Gmail, Docs, and Drive.
- Advanced Google Sheets skills
- Proficient in the use of HRIS applications, including Applicant Tracking Systems

Abilities
- Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
- Ability to prioritize tasks and duties based on importance and urgency level
- Ability to thrive in a service-centric organizational model
- Ability to work both independently and collaboratively as part of a team
- Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
- Ability to learn LEAN concepts, principles, and tools
- Ability to work onsite in the office biweekly to support New Employee Orientation (NEO)
- Ability to understand and solve problems by applying intermediate analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed
- Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another

Additional Job Demands
- In the course of performing the essential duties, one must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
- No substantial exposure to adverse environmental conditions (such as in typical office or administrative work).

- Bachelor's Degree in Business, Human Resources, or related field
- Previous HR experience in a medium or large organization
- HR Certification (SHRM-CP, PHR, etc.)
- Previous experience with LEAN

The final candidate will be required to abide by the the following pre-employment checks:
-Employment Verification and Reference Checks
-State and Federal Criminal Background Check, including fingerprinting
-Arizona Tax Filing Records Check
-If applicable, ASEDRA Authorized Driver Identification Check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides a world class comprehensive benefits package including:
-Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave
-Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
-A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options.
-Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education.
-Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at: https://www.azasrs.gov/content/new-and-prospective-members.

If you have any questions, need assistance, or would like to request a reasonable accommodation, please contact the ADOR Talent Team at talentgroup@azdor.gov.

*The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.