The utility coordinator is responsible for clearing the right-of-way of utility conflicts in advance of highway improvement construction. In cooperation with utility and railroad companies, the coordinator will review and analyze plans for potential conflicts, determine appropriate mitigation measures, attempt to minimize costs associated with conflicts, investigate prior rights, approve relocation plans, prepare agreements for reimbursable expenses, approve payments associated with these agreements and issue the utility clearance letter.
Coordinate with utilities and project stakeholders. Prepare correspondence, attend coordination meetings, distribute plans. Determine if utility facilities are in conflict with proposed construction activity. Attend or conduct field engineering inspections or reviews of project site. Prepare or review request for utility designating and locating services
Furnish utility entities with project plans at all states of project development. Provide technical guidance to Project team; and appropriate mitigation measures to resolve utility conflicts. Perform engineering review of Utility company relocation plans and specifications
Work with environmental right of way and permit section to identify, monitor and mitigate environmental and right of way impacts. Approve utility relocations plans.
Investigate prior rights by evaluating project and utility company land documentation as they relate to land rights. Investigate county maps, title reports, right of way plans and other property plans and legal descriptions
Ascertain prior land right status,resolve the financial responsibilities for relocations ,validating reimbursement for relocation costs as appropriate
Prepare, review and process utility agreement contracts. Approve scope of work. Review utility relocation plans and permits for compliance with engineering and safety requirements, both State and Federal, and approve permit relocation plans
Approve schedule of work
Review and validate cost estimates and invoices
Approve costs and process payments
Assist in the development of project critical path method schedules. Assure utility related activities are included towards completing assigned work before the project bid advertisement date. Report on scheduled work tasks completed
Assure project elements are delivered at each design stage within the time frame established by the project team. Update and prepare monthly status reports
Prepare and issue project Utility Clearance Letter with special provisions authorizing project construction bidding
Assure that specials clearly identify the status of utility facilities or relocation work. Monitor utility relocation activities before and during project construction Attend partnering and PreCon meetings. perform project site visits as needed. May drive a state vehicle in the course of of state business
The ADOT project development process
Unique aspects of local communities and cultures
Physical geographic terrain in the vicinity of such as scales, hand levels, etc assigned projects
Principles and practices of Civil Engineering and ADOT standards, policies and procedures pertaining to design, construction and inspection of utilities and highways
Federal and State Statutes
Federal requirements of DOT pipeline safety requirements with regard to gas lines
Foundation and soil analysis of engineered structure bases
Contract language used in preparing Utility Agreements
Financial and fiscal procedures related to the Utility Agreement preparation, cost analysis and payments
Utility clearance process
Performing-detailed-engineering-analysis-of-utility construction requirements
Using engineering tools and equipment,such as scales, hand levels, etc
The use of a variety of computer software such as Microsoft products
Practicing the art of negotiating with others
Organizing and prioritizing work tasks
Managing multiple assignments
Effective written and verbal communications
Implement the State and Federal functional highway safety requirements related to location and placement of utility and railroad facilities
Read, interpret and enforce a variety of Federal and State statutes, regulations,agency standards, policies and procedures
Read, interpret and evaluate legal descriptions and a variety of engineering drawings and maps
Recognize potential utility conflicts and resolve them
Write utility agreements, prepare contract documents concerning utility conflicts, solutions and schedules
Conduct design review meetings and monthly coordination meetings
Two years experience equivalent to a Transportation Engineering Associate; or completion of the Arizona Department of Transportation Engineer-in-Training (E.I.T.)program; or three years experience equivalent to either a Senior Transportation Engineering Technician, or Highway Maintenance Supervisor.
This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete page 7 and sign the Driver Form on page 8 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.
The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Mandatory participation in the Arizona Retirement System (ASRS) is required
Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.