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Tribal Affairs - Executive Assistant

  • 512208
  • PHOENIX
  • GOVERNOR'S OFFICE
  • Full-time

ARIZONA GOVERNOR'S OFFICE

Governor's Office on Tribal Relations
The agency mission is to make targeted efforts to assist and support state and federal agencies in assisting Indians and tribal councils in this state to develop mutual goals, to design projects for achieving goals and to implement their plans.

Tribal Affairs - Executive Assistant

Please note that all candidate documents should be sent to GOVHR@AZ.GOV

Job Location:

1700 West Washington

Phoenix, Arizona 85007 

Posting Details:

Annual Salary Range: $45,000 - $50,000

Grade: 01

This position will remain open until filled

Job Summary:

The Governors Office on Tribal Relations is seeking an Executive Assistant.

We are looking for a master multitasker with excellent communication skills and an upbeat attitude.

This position is responsible for providing direct professional and executive high level support and technical assistance to the Director.

Applications must include a cover letter and resume. Individuals not providing the required materials WILL NOT be considered. Please forward all resumes and cover letters directly to Governor's Office HR inbox at GOVHR@AZ.GOV

Job Duties:

• Provide direct executive/professional and administrative high level technical assistance to the Director

• Research a wide variety of issues, compile data, report findings and respond to various research requests

• Research and track information for reports and projects ensuring accurate and on time completion

• Answer main phone line and respond to inquiries with input from the Director

• Schedule meetings and appointments and take and transcribe meeting minutes

• Manage office functions, procurement and invoice management

• Compose and/or edit correspondence and reports

• Perform other duties assigned to the position

• Manage, collect, and compile metrics

• Drive on State business

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Typing and computer software applications i.e. Microsoft Office and Google Suite

• Principles and practices of office management, administration and organization

• Concepts and techniques and their practical application to government

• Research methodologies and strategies to maintain confidentiality

• Department structure and functions, policies and procedures

• State and Federal rules and regulations

Skill in:

• Establishing and maintaining interpersonal relationships

• Office and project management with attention to detail

• Research, collaboration and report writing

• Verbal and written communication

• Planning and problem solving

• Time management

• Customer service

Ability to:

• Conduct research and compile data to compose concise and professional correspondence and reports

• Work in a fast paced environment managing several projects simultaneously to meet deadlines

• Interact professionally with staff and the public while maintaining confidentiality

• Interpret and communicate rules and regulations effectively

• Make timely and sound decisions

Selective Preference(s):

• Minimum four (4) years of administrative experience

• Prior experience managing budgets

Pre-Employment Requirements:

• Employment is contingent on the selected applicant passing a background investigation

• Required to drive on State business; must possess a valid Arizona driver's license

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Life insurance and long-term disability insurance

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Sick leave

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us:

• If you have any questions please feel free to contact Ariel Gonzalez at agonzalez@az.gov for assistance

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.  
State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Employment Opportunity Employer.