The Arizona Attorney General’s Office Child and Family Protection Division/Protective Services Section is seeking a Unit Office Administrator to supervise the legal support staff of the Tucson Unit and to be responsible for the office administrator functions, staffing duties, and all other administrative needs of the Unit.
This position will have a close working relationship with the unit support staff and attorneys, as well as operating staff, such as procurement, accounting, payroll, facilities, and information services. This position manages the hiring and training for the assigned unit and oversees the functions and duties of the support staff such that all needs of the attorneys and courts are met, and manages legal processes such as pleading work and calendar schedules. This position has a full understanding of the section operations and section reports.
• Supervisory principles and practices.
• Principles of public administration, organization and management; personnel, supervision, training, procedures and processes of state agency functions.
• Organizational and functional structure of state agency; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
• Practical application of computers and peripheral equipment; inventory control and space management.
• Directing a comprehensive administrative services program for an organization; handling complex analytical and managerial work.
• Effective leadership skills
• Managing, coaching, planning and organizing work activities for subordinate staff.
• Problem solving skills
• Managing paralegal and legal secretary duties including but not limited to file preparation for various litigation functions.
• Perform duties independently or under minimal supervision; research, analyze, and make recommendations on administrative management and procedural practices.
• Establish and maintain effective and cooperative working relationships.
• Identify and resolve issues.
• Develop and train subordinate staff in following procedures and instructions for administrative activities.
• Effectively communicate orally and in writing.
• Proficiency in a variety of computer programs.
The ideal candidate will have supervisory experience as a paralegal with a Baccalaureate degree in business or accounting and paralegal certification through an institutionally accredited program.
• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
The Attorney General's Office offers a comprehensive benefits package to include:
Vacation with 10 paid holidays per year
Health and dental insurance
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.
If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at firstname.lastname@example.org.
During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.
ARIZONA MANAGEMENT SYSTEM (AMS)
All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.
State employees are highly engaged, collaborative and embrace a culture of public service.
The State of Arizona is an Equal Employment Opportunity Employer.