ARIZONA DEPARTMENT OF ADMINISTRATION

General Services Division (GSD)

1801 W Madison Street, Phoenix, AZ 85007

Salary: Up to $45,000.00 

Grade: 18

Open Until Business Needs Are Met

The Arizona Department of Administration (ADOA), General Services Division (GSD), is seeking a highly organized and customer-focused individual for the role of Warehouse Worker. This dynamic position offers a blend of essential administrative and hands-on warehouse duties crucial to the support of our facilities operations and maintenance division.

The successful candidate will be responsible for the full lifecycle of inventory management and procurement, including contacting vendors to obtain quotes, conducting product and vendor research, and fulfilling supply requests submitted by building engineers. A key part of the role involves extensive administrative tasks such as data entry of invoices, documenting customer and vendor contact in the computerized maintenance management system, and proactively resolving purchase order issues (e.g., invoicing discrepancies, back orders, or damaged goods).

On the warehouse side, the position includes receiving, confirming, and distributing both inventory and special order goods. The worker will process requests and supply orders, sort materials onto racks and shelves, and prepare orders for pickup. Maintaining accurate inventory control is paramount, involving recording material amounts, performing cycle-counts and physical inventories, and reconciling purchases. We are looking for an individual who demonstrates a continuous effort to streamline work processes, decrease turnaround times, and provide quality customer service in a cooperative team environment, while ensuring a safe and clean work environment is maintained.

• Receive deliveries; process requests and supply orders; and distribute material/supplies to appropriate personnel
• Prepare and place orders in the designated pickup area; sort and place materials or items on racks, shelves, or in bins
• Maintain inventory controls, including recording amounts of materials or items received or distributed, and conducting regular cycle-counts and physical inventories
• Reconcile purchases against documentation
• Maintain a safe and clean work environment by keeping shelves, pallet area, and workstations neat
• Research and resolve problems associated with issued purchase orders (e.g., invoicing discrepancies, back orders, mis-ships, damaged goods, etc.)
• Confirm deliveries, receiving, and distribution of special order goods and inventory items
• Demonstrate continuous effort to decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service
• Contact vendors to obtain quotes for replenishing inventory and fulfilling requests submitted by building engineers
• Conduct research on products, equipment, and vendors, and reach a logical conclusion based on results
• Follow up on/expedite the delivery of purchase orders
• Enter purchase orders and receipts in the Procurement system
• Perform data entry of invoices and document contact with customers and vendors throughout the procurement process in the computerized maintenance management system

Knowledge of:

• State procurement policies and procedures
• Inventory control practices, including ordering, receiving, storing, and disbursing materials, supplies, and equipment
• Warehouse safety practices
• Basic math

Skills in:

• Effective oral and written communication skills
• Skill in developing and maintaining interpersonal relationships with customers and vendors
• Multitasking and working with deadlines
• Skill in the use of hand trucks, flat carts, and manual and electric pallet jacks
• Proficiency in operating a variety of standard office equipment, including a computer, 10-key calculator, and telephone
• Experience with a variety of computer software, specifically Gmail, G-Suite applications, or Microsoft Office applications
• Data Entry
• Forming and maintaining interpersonal business relationships

Abilities to:

• Analyze and interpret technical specifications
• Read, comprehend, and apply knowledge of laws, ordinances, rules, regulations, and procedures governing public procurement
• Work within established policies and regulations
• Effectively communicate with management and staff at all times
• Work independently in a team environment
• Quickly adapt to changing priorities
• Demonstrate qualities of a self-starter that is goal oriented
• Ability in research and problem solving

• AZ Driver License
• Background and reference check, including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer