GAME AND FISH DEPARTMENT

WILDLIFE MANAGEMENT DIVISION / HQ BRANCH / PHOENIX BASED
5000 W. Carefree Hwy. Phoenix, AZ 85086

Salary: $50,000 - $65,000 

Grade: 21

Closing Date: 2/8/2026

ADMINISTRATIVE SERVICES OFFICER II
“Wildlife Management Division Administrative Coordinator”
WILDLIFE MANAGEMENT DIVISION / HQ BRANCH / PHOENIX BASED

The Arizona Game and Fish Department invites experienced administrative professionals to apply for the role of Administrative Coordinator within our Wildlife Management Division (WMD). This position is ideal for someone who finds purpose in public service and wants their organizational, analytical, and coordination skills to directly support wildlife protection and conservation across Arizona.

Behind every successful conservation program is a strong administrative foundation. In this role, you’ll help ensure that the foundation is solid—supporting leadership, strengthening operations, and enabling the work that protects Arizona’s fish and wildlife for generations to come.

Your Impact
Reporting to the Wildlife Management Assistant Director, the Administrative Coordinator plays a critical role in keeping the Division connected, informed, and operating at a high level. You’ll serve as a trusted partner to leadership and staff, helping translate priorities into action through clear communication, thoughtful coordination, and efficient administrative systems.

What You’ll Do
In this highly visible and trusted role, you will:
• Serve as the central administrative coordinator for the Wildlife Management Division, working across five branches and Division Headquarters.
• Support executive leadership by preparing agendas, correspondence, briefing materials, and meeting documentation for the Commission, Executive Staff, leadership teams, and state and national committees.
• Manage calendars, meetings, and travel for the Assistant Director and headquarters staff.
• Oversee division-level budgets and expenditures, including purchase requisitions, invoices, agreements, reconciliations, and financial tracking.
• Interpret and communicate administrative policies and procedures, ensuring consistency and compliance across the Division.
• Coordinate and manage the public records request process, ensuring timely, accurate, and policy-compliant responses.
• Assist with personnel actions and intern programs, tracking timelines, coordinating documentation, and maintaining confidentiality.
• Strengthen operations by developing standard work, training staff, improving processes, and tracking performance metrics.
• Provide administrative support to the Arizona Livestock Loss Board, including meeting coordination and related administrative functions.
• Plan and coordinate special initiatives, including the Division’s annual awards ceremony honoring approximately 160 employees.

Who Should Apply
This position is a great fit for professionals who:
• Have strong administrative, executive support, or office management experience, especially in complex organizations
• Enjoy being the connector—coordinating people, information, and processes to keep things running smoothly
• Are detail-oriented but also see the big picture, understanding how administrative excellence supports mission success
• Are comfortable managing budgets, procurement, reports, and multiple priorities simultaneously
• Communicate clearly and professionally with leadership, colleagues, and external partners
• Value public service and are motivated by contributing to wildlife conservation, natural resource management, or environmental stewardship
• Bring discretion, sound judgment, and a collaborative mindset to their work

Why Arizona Game and Fish
The Arizona Game and Fish Department manages Arizona’s fish and wildlife resources as an enduring public trust. Our work protects ecosystems, supports safe and responsible recreation, and serves communities statewide. Funding is derived directly from licenses, permits, grants, and partnerships that support conservation efforts.

Under the general direction of the Wildlife Management Assistant Director (AD), the WMD Administrative Coordinator provides comprehensive administrative and office management support for Division Headquarters. This position serves as the primary coordinator for information across five branches within the Wildlife Management Division (WMD) and WMD Headquarters programs. The Coordinator supports the AD’s work with the Commission, Executive Staff, WMD staff, Leadership Team, state and national committees, and Governor-appointed groups by assisting with project development, correspondence, task tracking, and response coordination. The position prepares agendas, meeting materials, and minutes; manages calendars and travel; and monitors assignments and deadlines on behalf of the AD.

This role oversees division-level administrative functions, including budget monitoring, expenditure tracking, procurement, invoice processing, agreement development, and payment facilitation. The Coordinator reviews and interprets policies and procedures related to budget and personnel matters and works closely with Purchasing, Budget and Accounting, Compliance Strategy, Human Resources, Information Services, and other work units to resolve issues and improve operations. The Administrative Coordinator serves as the Division Public Records Request Coordinator, assigning, tracking, reviewing, and ensuring quality and timely completion of requests in coordination with the AD, Public Records Custodian, and division staff. Additional responsibilities include providing administrative support to the Arizona Livestock Loss Board, identifying opportunities to control payroll and operating costs, guiding staff in administrative processes and systems, developing standard procedures to improve efficiency, and planning and coordinating the Division’s annual awards ceremony for approximately 160 employees.

Major duties include:
• Coordinates and disseminates information from five branches other HQ staff within the Wildlife Management Division/Directors Office. Assists in development of documents and/or correspondence for the Wildlife Management Assistant Director's work with the Commission, Executive Staff, WMD staff, Leadership Team, State and National Committees. Reviews and explains current and new policies and procedures in staff meetings and monitors compliance.

• Maintains and monitors the WMD Assistant Director's Calendar, organizes meetings and compiles information and materials as necessary to support AD coordination and meeting agendas. Includes monthly coordination of commission meeting materials, management of Executive Staff Meeting materials, Wildlife Management Division staff agendas and meeting materials. Coordinates Travel for the WMD Assistant Director, and other HQ staff. Monitors budgets and WMHQ expenditures, creates purchase requisitions, processes invoices, assists in development of agreements and facilitates payments. Reconciles monthly credit card statements.

• Provides oversight, guidance, training, and develops standard work for administrative tasks to support the Division's support staff. Coordinates Division POCs, analyses financial reports, summarizes budget information, interprets policy and procedures as needed. Updates the Division’s directory and intranet pages.

• Coordinate the public record request process for WMD. Work with WMD staff and other divisions, ensuring responses meet the requests and deadlines. Write and provide detailed instructions, receive all response documents, draft and edit response letters; review documents for redactions and complete requests per Dept policy.

• Interacts with internal and external customers to ensure completion of agreements, projects and reports by scheduled deadlines to maintain good working relationships using Project Management principles. Responsible to ensure Division Huddles metrics and other process improvements are tracked. Facilitates internal and external coordination with the AD.

• Assist the division coordinator with the administration of personnel actions. Track cases, monitor timelines, notify supervision of AD approval, receive all documents for submittal of a complete package to Human Resources. Assists the Division coordinator in hiring interns; compiling Division requests, monitoring timelines, onboarding and ensuring interns complete required training. Ensure confidentiality is maintained throughout all processes.

• Provides administration support for the Arizona Livestock Loss Board, including coordinating with board members, preparation of agendas, scheduling of meetings, preparation of requisitions and other duties as assigned.

• Performs other duties as assigned.

Knowledge of agency and program goals, objectives, structure, potential and constraints; roles and expectations of the Director, Commission, cooperators, supporters and opponents, office management; principles and practices of management and organization; conflict resolution; basic natural resource issues, basic natural history of Wildlife; planning processes; setting priorities; special project management; fiscal budget monitoring; procurement basic accounting principles; report preparation, hiring procedures; personnel supervision; general office management, email management; procurement policies and procedures.

Techniques in budget monitoring; analyzing and comprehending complex reports, typing, including use of personal computers; working with people, including staff and the public; managing multiple varied or complex administrative functions; listening and problem solving, in the context of interpersonal relationships and other assignments; anticipating needs of the Assistant Director and staff; information gathering, analysis, interpretation, storage and retrieval; procedure and policy analysis and interpretation; time management, priority setting and organization; discretion and independent judgment, and personnel and general office management.

Follow general and specific verbal and written instructions; work independently and under direct or general supervision; prioritize and adjust in a changing work environment; conflict resolution; interact with various counterparts both internal and external; relationship building. Understand and monitor budgets and expenditures.

The ideal candidate will have at least one year experience in a business administration position or hold a degree in business administration.

Our work environment offers training opportunities and encourages career development.

Position requires possession of and the ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training in accordance with Arizona Administrative Code R2-10-207.12.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers an outstanding comprehensive benefits package including:

* 13 days’ of vacation
* 12 sick days
* 10 paid holidays
* Participation in the nationally recognized Arizona State Retirement System
* Superior health care options
* Vision care, dental care, pharmacy benefits, and flexible spending account (options available)
* Life, long-term disability, and short-term disability insurance options are available
* Many more benefit programs are available

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact Nicole Baker at nbaker@azgfd.gov for assistance.